It is time to start thinking about your office’s cleaning as offices in the Tri-State Area reopen. A daily cleaning and disinfecting plan is essential for an office. Regular office cleaning has many benefits, including preventing pandemics. We will now discuss these benefits and how to create an effective office cleaning plan.
Cleaning Your Office Every Day Has 3 Major Benefits.
1. Aesthetics
Appearances are important. A clean office is a welcome sight to anyone who enters! Your clients and employees will be impressed by a tidy office. Regular office cleaning can make your office an inviting place.
2. Stress-Trigger Reduction
A messy workspace can lead to stress and distractions. It can also lead to other consequences, such as a reduction in overall productivity. Numerous studies have examined the long-term effects of stress on human health. Stress can cause a number of mental and medical problems, including insomnia, depression, fatigue and exhaustion.
3. Productivity Increased
Princeton University Neuroscience Institute studies showed that participants with a clean work environment could focus better, and their productivity increased. Participants in the same study who were constantly reminded of their unclean work environment could not remain focused. This study suggests that a clean work environment can improve employees’ productivity.
Office Cleaning Plans
A Cleaning Checklist allows you to communicate with your cleaning team, whether it is an in-house cleaning crew or a professional cleaning service.
Reception, Workspaces and Private Offices
The reception area can be the first thing that someone notices when entering the office. Do not miss this chance to make a good first impression.
- Start by cleaning the glass surfaces and general reception area.
- Surfaces that are frequently touched, such as electronic devices, light switches and doorknobs, should be cleaned and disinfected.
- Clean and straighten chairs, accessories and decor.
- Replace the liners in your trash cans after cleaning and emptying them
- Vacuum or sweep all floors, rugs and hard floors.
Kitchenette
This area gets dirty all day if you have a kitchenette in your workplace. In an ideal world, everyone would clean up their mess to keep this area clean. This is not always feasible due to the busyness of the day. The kitchenette must be cleaned daily, at least at the end.
- Start by loading the dishwasher or cleaning the sink.
- Clean and disinfect countertops, microwaves, small appliances, the outside of the fridge, and the sink area.
- Vacuum the floor or sweep it and mop it.
- Last but not least, replenish the items for the community, remove the trash and replace the garbage bags
- On Fridays, clean the inside of your refrigerator (removing expired food).
Bathrooms
Another heavily used area that requires daily cleaning and disinfection
- Clean the glass surfaces, mirrors and sinks.
- Then, disinfect and clean the entire toilet bowl.
- Last but not least, replace the garbage bags, refill toiletries and mop the floor.
What Are The Cleaning Products You Will Need For Your Office?
Long-term, investing in efficient and high-quality cleaning equipment and supplies will save you time and money. It’s important to know that not all cleaning supplies and equipment are the same. You should educate yourself on the different options and determine which will best suit your needs.
Ask the Cleaning Company if it will supply cleaning equipment and supplies, or if this is something you have to purchase.
Cleaners
- Traditional cleaners purchased in stores- Most contain toxic ingredients, which can harm your skin or eyes and may leave streaks. They are available in grocery and home improvement stores.
- Janitorial Cleaners- Difficult for the user to use, as they must be diluted according to specific ratios. They can also harm your skin and decrease air quality. You can damage your surfaces if you are not a trained professional in dilutions and applications. They can be ordered online or from a Janitorial Store.
- Professional Non-Toxic Cleaners- Multi-purpose cleaning products that are made with natural ingredients of high quality. They will improve the indoor air and maintain your indoor environment’s quality.
Disinfectants
- Choose a EPA-approved disinfectant to provide extra protection.
- Consider using biodegradable, odorless disinfectants instead of traditional bleach or other conventional products.
- To avoid any problems, read the instructions carefully to ensure that you are using it on all surfaces.
- The product will tell you how long it needs to be in contact with the surface before it is effective.
Equipment
- Microfiber Cleansing Cloths – Premium Microfiber Cleaning Cloths are more effective and last longer than cheaper cloths. Each type of cloth is color-coded, labeled and specialized. They are available in bulk at this. Wash them every week.
- Paper Towels – Buy paper towels that are made from trees to reduce your carbon footprint.
- Gloves – Choose reusable gloves for greater protection and longevity. You should have at least two colors of gloves. One color for cleaning the kitchenette, and another for cleaning the bathroom.
- Toilet brush – Basic in every bathroom
- Duster – Microfiber Dusters with Washable Covers for a More Sustainable Cleaning that will Save You Hundreds of Dollars per Year
- Mop – Avoid using string mops, as they are extremely dirty and messy. Also avoid mops which only use single-use pads. Invest in an 18″ flat mop head that is compatible with microfiber pads. This is not only the most effective way to clean your floors, but it’s also environmentally friendly.
- Vacuum – Investing in a commercial backpack vacuum that is highly rated with HEPA filtration will help you get rid of viruses and allergens (recommended by CDC) can be a great way to keep your office clean. The vacuums that come with household vacuums are not the most effective for cleaning offices. They also cause back pain and take twice as long to vacuum.
What Is The Cost Of A Cleaning Service?
Only a small number of cleaning services have a pricing structure based on square footage. You can usually choose from their standard, basic and premium packages. The more services you get with a premium package, the higher the price.
Each company has a different pricing model, with some being more affordable than others. Many customers report that they receive lower-quality service when they make decisions based on price. You must decide what’s more important for you as a client: a cheaper service or an excellent job?
Pricing Structure
Square Footage Pricing
Commercial cleaning companies that follow the traditional model price their services solely on square footage. The needs of every office are not taken into consideration, including the number and type of bathrooms or workstations.
The low prices can cause employees to rush services, sacrificing quality in order to be more efficient. They may also clean several offices during a single shift. This rushed service usually only includes a quick wipe-down of surfaces and the removal of garbage.
These services are typically priced between $0.10 and $0.20 per square foot.
- Quick vacuum
- Use a quick wipe to clean common surfaces in the kitchenette and bathroom
- Remove the garbage
The supplies that are used to clean the office (Pinesol and Fabuloso) will have a lot of VOCs (volatile Organic Compounds) in the air. Your team will breathe this the next day. You may find that some of these products will damage surfaces. Don’t be surprised if you see streaky floors, or a monitor with stains from window cleaner.
You may also notice that the crew is not able to detail the office because they clean multiple offices at the same time. So, expect to pay for a monthly supplementary cleaning service.
Tiered Pricing (recommended)
Modern office cleaning services will instead price their service according to the layout of your workspace, your needs, and your frequency of service. The modern office cleaning companies know that one size does not fit all and that variables such as square footage, the number of workstations in a space, bathroom sizes, kitchenette sizes, conference rooms, and private offices can have an impact on pricing and service time.
The tiering of pricing is a great idea.
- As your business grows, you can upgrade to a more comprehensive plan.
- Rotating schedules are the best option. High-traffic zones are cleaned every time and low-traffic zones are cleaned in a rotational manner (3x/week; 2x/week; or 1x/week).
- Includes a specified number of hours per workweek.
The pricing structure is based on a sliding scale that starts at $30/hr for cleaners and looks as follows:
Basic Plan
- Vacuuming each day
- Mopping twice a week
- Clean workstations twice a week
- Spot Cleaning glass doors every day
- Every day, complete cleaning of the bathroom and kitchenette
- On Fridays, clean the inside of your refrigerator
- Every day, recycle and dispose of your trash
Standard Plan
- Vacuuming each day
- Mopping three times a week
- Clean workstations three times a week
- Spot Cleaning glass doors every day
- Every day, complete cleaning of the bathroom and kitchenette
- On Fridays, clean the inside of your refrigerator
- Every day, recycle and dispose of your trash
Pro Plan
- Vacuuming each day
- Every day, mop the floor
- Every day, clean your workstations thoroughly
- Every day, clean your glass doors thoroughly
- Every day, complete cleaning of the bathroom and kitchenette
- On Fridays, clean the inside of your refrigerator
- Every day, recycle and dispose of your trash
What Are The Different Pricing Variables?
You can create a Custom Checklist, with the assistance of a Cleaning Professional. This will allow you to customize the list based on the events in your office. These are some examples of adding on to your cleaning service:
- After-construction or Renovation Cleaning
- Moving in or Moving out Cleaning
- COVID-19 Disinfection Cleaner
- After-Party or Event Cleaning
- Deep Cleaning- After a major office repair or deep cleaning of cabinets, closets and storage rooms.
- Window Cleaning
- Decluttering
Why Should I Hire an Office Cleaning Service
As an employer, it is your duty to create a plan of regular office cleaning. You must do your part to ensure that your workplace is safe for your employees. There are many regulations that require employers in certain areas to provide a safe and clean workplace for employees who are returning to work during a pandemic.
If you fail to comply with these regulations, you could be subjected to heavy fines. Local office commercial cleaning services in Epsom can help you if you don’t feel comfortable taking on this task yourself.
Cleaning Studio provides a variety of services including regular office cleaning, deep cleaning, moving cleaning, post-construction office cleanup, and COVID-19 Sanitization. Our cleaning products are 100% natural and made from pure essential oils. We offer not only a deep cleaning of your office, but also a certified Covid-19 Disinfection Office Cleaning Company.